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How to Call In Sick to Work: What to Say (Short Script + Voicemail)

A short, professional script for calling in sick to work, including what to say to your manager, how much detail to share, and a voicemail template.

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On this pageWhat to have readyThe script, step by stepIf they push backVoicemail templateAfter the callFAQ

When you're sick, the last thing you want is a stressful conversation. Calling in sick should be brief: say you're unwell, say you won't be in, and share how urgent work will be covered. You don't need to prove you're sick or describe symptoms in detail.

Check your workplace's policy before you call. Some employers want a phone call, others prefer a message, and some require you to contact a specific person or use a system. Following the process your employer asks for is the most important part.

Call as early as reasonably possible so your team can plan. Then rest.

What to have ready before you call

  • Your workplace's sick-day policy (who to contact and how)
  • Your manager's number or the call-in line
  • A quick list of anything time-sensitive today
  • Who could cover urgent items, if you know
  • When you expect to be back, or when you'll update them

Fill-in blanks look like [this]. Use the script builder to fill them in once and get a clean, personalized copy.

The script, step by step

Your opening line

Hi [manager's name], it's [your name]. I'm not feeling well today, so I won't be able to come in.

  1. Keep the reason short

    I'm sick and need to rest today.

    That's enough. Details are optional.

  2. Mention urgent work

    I had [urgent task] due today. [Coworker] knows about it, or I can send a quick note on where things stand.

    Shows you're thinking about the team.

  3. Say when you'll update

    I'll let you know by [time] tomorrow if I'll be back.

    Sets expectations so nobody has to chase you.

  4. Ask if anything else is needed

    Is there anything you need from me before I log off?

    Optional, but appreciated.

  5. Close

    Thanks for understanding.

    Then actually rest.

If they push back: calm answers

These are things the other person might say. Read them now so nothing catches you off guard. You can rehearse them in practice mode.

What's wrong?
I'm [sick with a fever / dealing with a stomach bug / not well], and I need to rest today.

Share what you're comfortable sharing.

Can you work from home instead?
I don't think I'd be productive today. I'd like to take the day to recover.

You can say no to working while sick.

We're really short-staffed.
I understand, and I'm sorry for the timing. I'm not well enough to work today.

Empathize without changing your answer.

Will you need a doctor's note?
Let me know what the policy requires and I'll follow it.

Follow your employer's process.

If you get voicemail

Hi [manager's name], it's [your name]. I'm sick today and won't be able to come in. [Coworker] can help with [urgent task], and I'll update you by [time] tomorrow. Thanks.

Say your number slowly, and repeat it at the end. More in our voicemail guide.

After the call

  • Send a short written message too, if your workplace prefers it.
  • Mark yourself out on any shared calendar or system.
  • Turn off notifications and rest.

Log names, times, and reference numbers as you go with the free Call Notepad and hold timer.

Frequently asked questions

How much detail should I give when calling in sick?

Very little is needed. "I'm sick and won't be in today" is professional and complete.

Is texting okay instead of calling?

It depends on your workplace. Follow whatever your employer's policy says.

What if my manager doesn't answer?

Leave a short voicemail and send a written message as a backup, following your workplace's process.

Should I apologize?

A brief "sorry for the short notice" is polite, but being sick isn't something you need to apologize for repeatedly.

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This script is general guidance written to be calm and practical. It is not legal, financial, or medical advice, and policies differ between companies and places. Read the disclaimer.