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How to Follow Up on a Job Application by Phone (Script That Isn't Pushy)

A professional, low-pressure phone script for following up on a job application, including what to say to a recruiter or receptionist and a voicemail template.

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On this pageWhat to have readyThe script, step by stepIf they push backVoicemail templateAfter the callFAQ

Following up on an application can feel like you're bothering someone. Done well, it does the opposite: it shows genuine interest and gives a hiring team a reason to look at your materials again. The key is to be brief, specific, and gracious.

Before calling, check whether the job posting asks candidates not to call. If it does, respect that and follow up by email instead. If there's no such instruction and you've waited a reasonable amount of time after applying, a short call is fine.

Your goals are modest: confirm your application was received, reaffirm interest in one sentence, and learn the timeline. Anything beyond that is a bonus.

What to have ready before you call

  • The exact job title and any job ID
  • The date you applied
  • One sentence on why you're a strong fit
  • The name of the recruiter or hiring manager, if known
  • Your resume in front of you

Fill-in blanks look like [this]. Use the script builder to fill them in once and get a clean, personalized copy.

The script, step by step

Your opening line

Hi, my name is [your name]. I applied for the [job title] position on [date applied], and I'm calling to follow up on my application.

  1. Ask to reach the right person

    Could you tell me who is handling hiring for that role?

    Receptionists can often direct you.

  2. Confirm receipt

    I wanted to make sure my application was received.

    Easy, polite starting point.

  3. Reaffirm interest in one line

    I'm very interested in the role, especially [specific thing about the job], and I think my experience in [relevant skill] would be a good fit.

    Short and specific beats long and general.

  4. Ask about timeline

    Could you share what the timeline looks like for next steps?

    Gives you a date for your next follow-up.

  5. Offer anything needed

    Is there anything else I can provide?

    Portfolio, references, work samples.

  6. Thank them

    Thank you so much for your time.

    Then send a brief email thank-you if you spoke to the hiring contact.

If they push back: calm answers

These are things the other person might say. Read them now so nothing catches you off guard. You can rehearse them in practice mode.

We're still reviewing applications.
Thank you. Do you know when you expect to begin interviews?

A natural, light follow-up question.

We can't give out that information.
I understand. Is there an email I could send a short follow-up note to instead?

Shift channels gracefully.

The position has been filled.
Thank you for letting me know. I'd love to be considered for future roles. Is there a way to stay on your radar?

Leave a good impression.

Can you tell me a little about yourself?
Sure! [30-second summary of your relevant experience.]

Have a short pitch ready just in case.

If you get voicemail

Hi, my name is [your name]. I applied for the [job title] position on [date applied] and wanted to follow up and express my continued interest. I can be reached at [your phone number]. Thank you, and have a great day.

Say your number slowly, and repeat it at the end. More in our voicemail guide.

After the call

  • Note the date, who you spoke to, and the timeline they gave.
  • Send a short follow-up email if you got a name.
  • Don't call again before the timeline they shared has passed.

Log names, times, and reference numbers as you go with the free Call Notepad and hold timer.

Frequently asked questions

How long should I wait before following up?

Many candidates wait about a week or two after applying, unless the posting gives a timeline. Respect any instructions in the posting.

Is it better to call or email?

Email is less intrusive and easier to respond to. A call can stand out. If the posting says not to call, email.

What if I get voicemail?

Leave a short message with your name, the position, your interest, and your number.

How many times should I follow up?

Once or twice is generally enough. Spread them out and keep each one brief.

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This script is general guidance written to be calm and practical. It is not legal, financial, or medical advice, and policies differ between companies and places. Read the disclaimer.